Gene Juarez Salon & Spa

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Campus Administrative Assistant - Full Time

Campus Administrative Assistant - Full Time

More information about this job

Overview

Our Campus Administrative Assistant provides support to attract, recruit, enroll, finance, and register students who will graduate and become employed in the Cosmetology Industry.

Responsibilities

Reporting to the Campus Director, the Administrative Assistant supports the day-to-day operations of the Academy and provides reception service.  This individual carries out organizational goals, policies and procedures within both an office and salon environment in the areas of customer service, supply ordering, check-in, data entry, and assistance with student progress.

Other responsibilities include but are not limited to:

Reception and Clerical Support

  • Providing a warm greeting to all people entering the premises;
  • Assisting each person who approaches the front desk in a friendly and helpful manner;
  • Receiving and screening all incoming phone calls, connecting them to appropriate personnel;
  • Receiving, delegating and sending packages, deliveries, faxes, or messages to appropriate departments, businesses or individuals;
  • Ensuring cleanliness and orderliness in the reception area;
  • Assisting with monitoring, maintaining and ordering supplies;
  • Collating and preparing materials for events;

Administrative Assistance

  • Supporting daily operations of Gene Juarez Academy for efficiency in our educational program, enrollment services, and student records;
  • Maintaining and monitoring feedback, placement, and licensing reports;
  • Preparation and distribute schedules and updates on a weekly basis;
  • Prepare monthly student dispensary and desk schedules;
  • Monitor and track student progress and schedules, which includes but is not limited to: module changes, make-up time, event attendance, and overall student status.
  • Oversee student recognition projects as needed;
  • Maintain and manage photo documentation of all Academy events.

Qualifications

The ideal candidate is confident, organized, professional and creative, as well as an adept problem-solver, who possesses the following qualities:

  • Strong communication, problem solving and organization skills;
  • Must be a self-starter who enjoys hands- on responsibilities;
  • Passion for providing outstanding customer service;
  • Ability to adapt to changing work environment/responsibilities;
  • Effective interpersonal and team skills.
  • Associates degree (A.A.) or related work experience;
  • Minimum two years of office/salon experience in a fast paced setting;
  • Proficient PC skills including Microsoft Office;
  • Experience with Zenoti is a plus!
  • This position requires open availability

As part of our standard hiring process for new employees, employment with Gene Juarez Salons and Spas will be contingent upon successful completion of a background check. Gene Juarez Salons & Spas is an equal opportunity employer.