The Salon Administrator is ultra-organized, gets excited by numbers and schedules, loves to interact with people, and is flexible to work within a dynamic salon and spa environment. In addition, this position incorporates day-to-day business operations such as daily cash balancing, attendance scheduling, and eTime management with a focus towards process improvements. This individual acts as a liaison between the salon and corporate departments for many reoccurring operational processes.
REPORTS TO: Senior Administration Manager
SUPERVISORY RESPONSIBILITY: None
CORE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
▫ Manage systems and procedures for salon daily cash balancing
▫ Maintains salon time and attendance records and schedules
▫ Submit employee paperwork to HR/Payroll on an ongoing basis; submit payroll data to Payroll bi-weekly
▫ Conduct tip researching and monthly purchasing card reconciliation
▫ Organize safety committee meetings, acting as one of the employer members of the committee
▫ Conduct quarterly salon visits to maintain legal and safety compliance
▫ Monitor and post on salon Facebook pages
▫ Provide support as needed for various salon projects and tasks that arise
▫ Order business cards and other supplies as needed
▫ Notify salons of employee birthdays and anniversaries
REQUIRED QUALIFICATIONS & SKILLS
▫ Organized and responsible
▫ Data entry skills
▫ Proven attention to detail
▫ Flexibility and a team-player mentality
▫ Ability to maintain confidentiality
▫ Adept multitasker and ability to complete tasks within strict timelines.
▫ Strong learning inclination; able to learn and use computer programs, new services, and GJ luxury verbiage
▫ Strong computer skills; working knowledge of Microsoft Office (Word, Excel, Outlook)
▫ Excellent verbal, written, and visual communication skills
▫ Demonstrated critical thinking and problem solving skills
DESIRED QUALIFICATIONS & SKILLS
▫ Advanced knowledge of Microsoft Office (particularly Excel)
▫ Previous experience with administration-related work
WORK ENVIRONMENT & PHYSICAL DEMANDS
▫ Must be able to perform the essential functions of the job with or without reasonable accommodation.
▫ Work generally takes place in a low-noise office environment, with a moderate amount of face-to-face communication
TRAVEL REQUIREMENTS: Able to travel to salon locations when needed.
As part of our standard hiring process for new employees, employment with Gene Juarez Salons and Spas will be contingent upon successful completion of a background check. Gene Juarez Salons & Spas is an equal opportunity employer.